Title: Property Manager (1215 South Clark Street)

Department: Management Services

Date: November 02, 2011

Location: 1215 South Clark Street, Suite 113, Arlington, VA 22202

Reports To: General Manager

FLSA: Exempt

General Purpose of Job/Summary:

The Property Manager is responsible for the overall financial and operational management of two Class A commercial office buildings totaling approximately 650,000 square feet. Responsibilities include, but are not limited to, tenant relations, budgeting and reforecasting, lease administration and accounts receivable, physical inspections, invoice management/processing and contract administration. The Property Manager is responsible for complying with the operational policies and procedures established by Vornado/Charles E. Smith and Vornado Realty Trust.

Essential Duties and Responsibilities:

• The Property Manager’s specific responsibilities and duties under the direction of the General Manager include, but are not limited to the following:
• Maintain excellent tenant relations. Regularly meet with tenant contacts to ensure expectations are met and issues are addressed in a timely manner.
• Prepare the annual budget, quarterly reforecast reports, perform monthly operations statement reviews, and draft the monthly management reports including variance reports. Directs preparation of financial statements and reports on status of properties such as occupancy rates and dates of expiration of leases.
• Demonstrate a strong knowledge and understanding of the various tenant leases and lease clauses. Maintain tickler system of key expiration/notification dates in lease files, perform monthly rent updates, review and approve annual reconciliations, and complete all miscellaneous tenant billing.
• Coordinate capital and other building repair & maintenance projects. Prepare Expenditure Authorization Requests complete with all required documentation in order to seek approval from appropriate authority.
• Process purchasing paperwork, including purchase orders, contracts and first addendum, check approval, and review of invoices prior to payment approval.
• Prepare periodic inventory of building contents and property inspections of various types using the Workspeed system.
• Coordinate and oversee billing for additional tenant services, including sub-metered utilities. Process check requests and journal entries as necessary.
• Oversee and facilitate the oversight of the parking garage contractors with special attention to security and ease of use for tenants, contractors and outside customers.
• Oversee collection activity for assigned properties. Follow up with tenant on payments and work with attorney on collection activities when required. Complete internal log notes on all AR activity.
• Oversee service contractor performance and work with the in-house Construction Management Team, including preparation of requests for proposal and contract specifications, analysis of pricing, transition issues and adherence to specifications.
• Arranges for alterations to, or maintenance, upkeep, or reconditioning of property as specified in management services or lessee’s agreement. Employ or contract for services of security, maintenance, and grounds keeping personnel and onsite management personnel, if required.
• Service the requirements of the GSA, including but not limited to soliciting vendor pricing for improvements, preparation of proposals to GSA, overseeing the satisfactory completion of work, and ensuring GSA is billed accordingly.
• Maintain accurate lease files, property files and vendor files on site and online.
• Oversee timely completion of tenant work orders by monitoring Workspeed and managing engineering, security and janitorial staff accordingly.
• Coordinate with engineering staff to ensure successful delivery of building operations.
• Coordinate tenant move ins or move outs, including: meeting with moving contractors to review rules and regulations, securing proper insurance certificates, advising tenant of restrictions and ensuring in all ways possible that the moving procedure is trouble free.
• Responsible for efficient and regular communication to the General Manager regarding significant property and tenant activities.
• Work cohesively in a team environment with one other Property Manager, two Property Administrators and Engineering Operations Manager located within the same management office.
• Supervise and mentor the assigned staff.
• Other duties as assigned.

Supervisory Responsibilities/Experience:

• One to two employees may be directly supervised by this position.
• Strong Management/Supervisory experience preferred.
• Open communicator. Patient. Coach/Teacher. Good listener. Empathetic.
• Recognizes and appreciates direct reports’ efforts and contributions, as well as provides timely constructive feedback.
• Good corporate champion who fosters teamwork.
• Provides clear, concise guidance and instructions.

Education/Experience:

BA/BS required plus five years progressive experience in commercial real estate management experience or seven years equivalent experience desired.

Certificates, Licenses, Registrations:

Certified Property Manager or Real Property Administrator designation or candidacy preferred.

Technical Experience:

Advanced computer skills including strong working knowledge of Excel and Word with some familiarity with accounting software packages (Timberline, JD Edwards, etc.) preferred. Ability to learn and effectively use internal software packages such as IBS.

Other Skills/Requirements:

• Ability to work with minimal supervision in highly visible position and to supervise and direct efforts of direct reports.
• Ability to regularly and customarily exercise discretion and independent judgment.
• Knowledge of building mechanical systems and construction management preferred.
• Ability to prepare accurate and detailed monthly financial reports.
• Strong analytical skills and effective problem solving skills coupled with the ability to work independently and effectively manage concurrent tasks.
• Demonstrated effective verbal and written communication skills.

Other Important Attributes:

• Composed demeanor, professional and poised appearance, positive attitude and customer-oriented, flexible approach are priorities for this position.
• Must possess positive interpersonal skills and be able to communicate well and in a positive, flexible manner to customers, employees, visitors, and vendors at all times.
• Must be an independent worker who exercises good judgment, uses discretion and keeps the process moving forward, all with minimal supervision.
• Should be self-directed and motivated, organized, and demonstrate quick turnaround, follow through and follow up.
• Must be reliable, dependable with excellent attendance, flexible and versatile.
• The ability to work well under pressure.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship.

While performing the duties of this job, the employee is frequently required to sit and use hands to handle office equipment, paper reports, etc. The employee is frequently required to stand and walk and is occasionally required to reach with hands and arms. May occasionally be required to lift up to 10 pounds a distance of 30 feet as needed. Must be able to move freely throughout the property, including moving up and down stairs. Must be able to sit for up to 50% of the work day.

Property/site inspections may require any of the physical requirements indicated above.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship.

While performing the duties of this job, the employee is occasionally exposed to wet or humid conditions, work near moving mechanical parts, work in high, precarious places, fumes or airborne particles, toxic or caustic chemicals, and outdoor weather conditions. The noise level in the work environment is usually moderate.

Property inspections and general administration of responsibilities are affected by the environmental conditions indicated above.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Equal Opportunity Employer.

To Apply:
Please fax or e-mail cover letter, 2-year salary history, desired salary and resume in confidence to:

(703) 486-7577 – HR Confidential Fax

Email – vnoceshumanresources@vno.com

 

Back to Job Opening List